Did you outgrow the name originally selected for your organization? Perhaps your mission or location changed? No problem. The process of changing your name is simple and something you can do yourself (that saves you money!). Here is how to legally change the name of your Pennsylvania Nonprofit Organization.
Step 1: Board of Director approval
The Board of Directors must first approve the name change and record it their Minutes. You just need a simple statement, like this: “Resolved: the Board of Directors approves the renaming of the organization as “XXX” and directs the executive director to take all steps necessary to accomplish this, including the submission of all state and IRS legal filings.”
Step 2: Amend your Articles of Incorporation
You must notify the state. To do this, submit form DCBM: 15-1915/5915 Articles of Amendment to Pennsylvania. On this form in box 7, you will write the amendment is “The name of the corporation shall be [insert your new name]”.
But that’s not all. With this form you also must submit in Form DSCB: 15-134B Docketing Statement – Changes. On the first page of this form in Part II, check “Amendment” and complete Section A. Ignore Sections B-H.
Do not forget to include the $70 filing fee.
The forms are found here: https://www.dos.pa.gov/BusinessCharities/Business/RegistrationForms/Pages/default.aspx. The Articles of Amendment are in the “Domestic Nonprofit Section” and the Docketing Statement is at the very bottom of the page.
Step 3: Notify the IRS of the new name
Once Pennsylvania sends you the approved, stamped copy of your Articles of Amendment, you need to notify the IRS that your corporate name changed. You want your Tax Identification Number and corporate name match in the IRS database.
To do this, send a copy of your Articles of Amendment and a letter stating your old name, new name and tax identification number. The IRS website discusses this here: https://www.irs.gov/charities-non-profits/charitable-organizations/change-of-name-exempt-organizations
Step 4: Filing your next 990 using your new name
When you file your next 990 Information Return, use the new name.
Step 5: Revise your bylaws
Don’t forget to revise your bylaws to reflect your new name.
Step 6: Notify your banks
Change the name on your bank accounts and checks.
Step 7: Update your public image
Make any necessary changes to your website, logo, advertisements, forms, etc. You do not want to confuse the public with two names.
It is easy to legally change the name of your Pennsylvania nonprofit. But, if you have any questions about this process, Concerto Law is here to help you. Give us a call.